The Assistant PM is responsible for assisting our project managers in organizing our ongoing projects. This involves monitoring project plans, schedules, work hours, budgets, and expenditures, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner.

The ability to work on tight deadlines, be competent in using Microsoft Office applications such as MS Project, Word and Excel, and have exceptional verbal, written, and presentation skills. A bachelor’s degree in a related field of study and at least three (3) years of relevant experience is required. Equivalent combination of technical training and knowledge may also be considered.

Reporting to the Project Manager, the Assistant PM shall ensure that administrative contractual obligations are fulfilled in accordance with contract documents. This includes coordinating subcontracts, contract documents, participating in the change management and change order process, pricing, processing, assessing cost and schedule impact. Maintaining and performing project document control and procedures (coordinating RFIs, shop drawing and submittal process maintaining as-built drawings, etc.). In addition to participating in overall project closeout, including document archival, maintenance and warranty manuals, deficiencies, and warranty work.

• Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
• Organizing, attending, and participating in stakeholder meetings.
• Documenting and following up on important actions and decisions from meetings.
• Preparing necessary presentation materials for meetings.
• Ensuring project deadlines are met.
• Providing administrative support as needed.
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Assess project risks and issues and provide solutions where applicable.
• Ensure stakeholder views are managed towards the best solution.
• Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
• Coordinate subcontracts and contract documents.
• Participate in change management and change order process, including pricing, processing, and assessing cost and schedule impact.
• Maintain and perform project document control and procedures (coordinating RFIs, shop drawing and submittal process maintaining as-built drawings, etc.).
• Coordinate with project manager and superintendent in managing and reporting for the overall project.
• Coordinate inventory and tracking of materials and equipment and expedites material orders.
• Involved in and participates with overall project closeout, including document archival, maintenance and warranty manuals, deficiencies, and warranty work.